Vail CO Meeting, Conventions and Groups

A Vail meeting or convention can bring people together for a common purpose Our Vail meeting and convention planners work to ensure that this purpose is achieved. Vail meeting planners can coordinate every detail of your group meeting or conventions, from the speakers and meeting location to arranging for printed materials and audio-visual equipment. Our meeting and convention planners work for corporations, nonprofit organizations, professional and similar associations, family and reunions of all kinds, sports groups, corporations and government.

The first step in planning a meeting or convention is to complete our Vail Meeting Inquiry Form. This will help our planners focus on how your meeting will be coordinated. Site selection will come first then, (If you wish) our planners can help you choose speakers, entertainment, content, and arrange the program to present your organization’s information in the most effective way.

Our Independent meeting and convention planners work for you to search for prospective meeting sites, which may be hotels, convention centers, or conference centers. They issue requests for proposals which are documents that state the meeting dates and outline their needs for the meeting or convention, including meeting and exhibit space, lodging, food and beverages, telecommunications, audio-visual requirements, transportation, and any other necessities to the places they know are the most suitable for your type meeting. The establishments will then respond with proposals describing what space and services they can supply, and at what prices. Our Certified Meeting Meeting and convention planners will review these proposals and either make recommendations to you on how to get the right place for the best price.

Once the location is selected, our meeting and convention planners can (again if you wish and have the need for them) to arrange support services, coordinate needs with the facility, prepare the site staff for the meeting, and set up all forms of electronic communication needed for the meeting or convention, such as e-mail, and online hotel reservations.

An important part of our services is establishing and maintaining relationships. our meeting and convention planners interact with a variety of people and can communicate effectively your organization’s goals for the meeting or convention, helping you to have a successful meeting or convention.

We have helped hundreds of organizations by finding the right meeting place for low rates. We would like the opportunity to help yours.

Contact our Certified Meeting Planners by Phone 877-465-3368 or by filling out a Meeting Information Request Form